1340邮件服务 - OU Administrative Policies 和程序 - 365英国上市官网-365英国上市官网

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主题:	邮件服务
数量:	1340
授权机构:	VICE PRESIDENT FOR FINANCE & 政府
负责办公室:	大学服务
发行日期:	1970年4月
最后更新:	2021年10月
理由是: The Mail Services Department (MSD) provides efficient distribution, 集合, and processing of incoming, and outgoing 365英国上市官网 (University) business mail. This policy establishes procedures for processing mail through the MSD.
政策: Delivery of mail by the MSD is intended for 365英国上市官网 business only. 业务 materials are those dealing with some aspect of University operations. The 并将 refuse to accept or process any incoming mail/Parcels they deem to be of a private nature or for other personal use (exceptions for students residing on campus). The University is not responsible for loss or damage to private/personal property or mail. Outgoing University mail must meet all United States Postal Service (USPS) guidelines for mail handling. When preparing jobs to be printed and mailed, the mail piece must be approved by the Manager of Mail Services or his/her designee to ensure that USPS regulations are followed. The Manager of Mail Services is the authorized representative for communicating with USPS on behalf of the University. All outgoing pieces should have a University return address. The Director of University Services may review and approve exceptions to this requirement.
SCOPE AND APPLICABILITY: This policy pertains to all on-campus handling of mail.
定义: *标记:* A postage permit imprint specifically assigned to Mail Services. Use of Indicia must be pre-approved. 看到默沙东公司网站. *跨部门的邮件:* Also referred to as “campus mail” and consisting of envelopes, 备忘录, 形式, 出版物, and other business mail routed from one campus location to another. *可加工的:* A mail piece is "Machinable" if it can be sorted on USPS processing equipment and meet specific standards, 包括大小, 形状和重量. Higher postage rates will apply to pieces that do not meet Machinable standards. *校外的邮件:* Mail that will be forwarded by the MSD to the USPS with the proper postage for delivery outside of the University campus. *营销邮件:* Previously termed “Standard”, 营销邮件 is large volume mail. It offers a lower postage rate and delivery timing is typically longer. 营销邮件 cannot be used for sending personalized correspondence, bills or statements because these require First Class postage.
程序: For outgoing off-campus business mail prepared at the department level that requires postage, the Mail Services Request Form must be completed and attached to outgoing mail. This form along with bar-coded labels, identifying the applicable fund to be charged is available at no cost from the MSD. Request these 形式 by email ((电子邮件保护)) or download from the 默沙东公司网站. Note that grant fund numbers should not be utilized without approval from the Office of 研究 Administration. In order for the MSD to be effective and compliant with USPS regulations, the following information is required on the form: Type of Service (First Class, International, Media Mail, UPS, etc.) Piece count of items being mailed or shipped Fund Number with associated bar code label If any of the above items are missing, the MSD reserves the right to return the mail to the originating department for proper completion of the needed information. Mail should also be separated into batches if more than one type of service is requested. For high volume or more complicated services (e.g., applying addresses using inkjet printer), use the Mail Services Requisition form which can be found on the 默沙东公司网站. No less than once a month, the 并将 charge expenses incurred by a department to the appropriate fund number in the University general ledger system. 收派邮件 The MSD picks up mail each weekday from the USPS and thereafter sorts and delivers the mail to University departments. Mail addressed to a person no longer employed at the University will be delivered to the department or office address on the envelope for further disposition. 跨部门的邮件 and outgoing U.S. mail are picked up each business day from departmental mail stops/mail rooms. Mail is then either sorted for delivery to the on-campus addressee or sorted and forwarded to the USPS once the proper postage is applied. If the MSD has completed its pickup for the day at a departmental mail stop and processing is of an urgent nature, the items for inter-departmental or USPS delivery may be dropped off during business hours at the front counter of the MSD in the Police and Support Services (PSS) building. Outgoing USPS mail leaves the campus at approximately 3:00 p.m. 每一天. Any mail/Parcels reaching the MSD after that time will be forwarded to the USPS on the following business day. 跨部门的邮件 The University’s internal mail service is governed by Federal law, which requires that all mail delivered without postage be for University business and delivered by University employees. No personal or commercial mail should be sent through 跨部门的邮件. When addressing inter-departmental envelopes, complete and clearly state: Name of addressee (if an individual) and/or Name of department, office or school Office Address or Name of building Notification of a change of campus office address should be sent to the MSD. 跨部门的邮件 that is not properly addressed will be set aside for dispensation and may be returned to the sender. 跨部门的邮件 involving satellite University locations (Macomb University Center, as an example) will be processed and made available for pickup in the MSD. New multiple-use 跨部门的邮件 envelopes may be purchased from external sources or partially-used envelopes may also be available at no charge at the MSD. 美国邮政 The MSD offers several options in conjunction with the USPS. Current information on minimum volumes or other constraints are available on the 默沙东公司网站, or from the Postal Service at www.美国邮政总局.com. 一级邮件. Besides processing low volume pieces at the current USPS postage rates, the MSD can handle high volume first class mailings at a reduced, automated postage rate provided that the specific USPS Machinable requirements are met. 营销邮件 (commonly referred to as Standard mail) is often the most economical way to send large volumes of mail. Such a mailing might be sent at a reduced, automated rate if the specific USPS regulations have been met. 如果有疑问, the MSD may take a concept sample of the mail piece to the USPS to evaluate its acceptability. 国际邮件, including Customs 形式. Description of contents must be given to the MSD. 特殊的邮件 such as insured mail, registered mail, and certified mail. 邮政许可证数字(标记). All requests to use an 365英国上市官网 permit Indicia must be processed and approved by the Coordinator of Mail Services or by the Director of University Services. 商业回邮邮资 and handling charges are billed back to departments. Layout and artwork must be approved by the Coordinator of MSD. 欠资 fees incurred and charged by the USPS are billed to the appropriate department. Providing Electronic Address Files The MSD can accept electronic files to prepare mailing labels and/or imprint the addresses directly on mail pieces. Please note the following for sending electronic files: Can be sent via electronic requisition using the 默沙东公司网站或者通过电子邮件. Addresses can be printed on labels or by inkjet directly on the mail piece. The file can be in either Excel (preferred) or text, comma delimited format. 个人服务 In the absence of USPS 集合 boxes on the University campus, 并将, 出于礼貌, collect stamped Personal Mail (envelopes only) while making their rounds for official business mail. 这样做的时候, MSD does not assume responsibility for these pieces arriving at their destination in the same time frame as if the individual had mailed them at a USPS facility. This is the only personal service that 并将 provide. If individuals need to purchase postage or to ship a personal package, they must go to an office of one of the full-service carriers – USPS, 联邦快递或联合包裹.
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